Legal Secretary

Are you an experienced, proactive Legal Secretary with strong attention to detail and an interest in intellectual property work? This is a varied role supporting a specialist patent and trade mark attorney firm, with full training provided for the right candidate.

Would you enjoy working in a specialist intellectual property firm where accuracy, deadlines, and strong administration really matter?

If so, this could be the ideal next step.

We are working with a respected patent and trade mark attorney firm local to Caterham who are seeking a proactive and detail-focused Patent Secretary / IP Administrator to support the business owner and wider team. This is a varied, hands-on role in a fast-paced specialist environment, involving a broad range of secretarial, administrative, and client support responsibilities.

The role will suit someone who is confident managing a busy workload, works well under pressure, and takes pride in getting the detail right. You will be dealing with intellectual property administration, patent-related correspondence, records management, client communication, and filing support across UK, European, and international systems.

Salary: £30,000 – £35,000 depending on experience

Location: Caterham

Hours: 9am to 5pm, Monday to Friday

Benefits: 22 days holiday, onsite parking, Employee Assistance Program (EAP)

Key responsibilities

• Preparing letters and invoices to clients.
• Maintaining and updating databases and case records.
• Preparing documents for filing with the UK Patent Office, European Patent Office, and EUIPO.
• Typing and formatting general correspondence.
• Scanning and filing documents electronically.
• Monitoring incoming emails and organising workflow.
• Taking and transferring incoming calls.
• Supporting day-to-day office administration and ad hoc tasks.
• Covering administrative duties during staff holiday or absence.

What we are looking for

• Recent solid secretarial or administrative experience, ideally within IP, patents, trademarks, or legal.
• Strong attention to detail with a careful and methodical approach.
• Excellent written and verbal communication skills.
• Good IT skills, including Word, Excel, Outlook, and PowerPoint.
• Ability to pick up bespoke systems quickly.
• A flexible, proactive attitude and willingness to learn.
• Interest in building a career in patents and working towards the CIPA Patent Administrator qualification.

What’s on offer

This is a great opportunity for someone who wants to build a career in specialist IP support. Full in-house training will be provided, and the successful candidate will be supported to develop their knowledge and progress within the profession.

***For your information:

*Interested? Please send you CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),

***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee

LN18782

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.