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Receptionist/Administrator

Office
£18,000 - £20,000
Surrey
NW/14632/1
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Salary: £18,000 to £20,000

Location: Coulsdon

Skills: Administration, strong written and verbal communication, organised, confidential, reporting, fleet management, front of house

Hours: 08:00 to 17:00, Monday to Friday

 

About the company

 

Working for a highly accredited privately owned business which specialises in the design, installation and maintenance of communications and security systems, specifically for the rail and public sectors

 

What will your working week be like?

 

Reporting directly to the HR Manager, your role will be to maintain a welcome environment to all visitors and callers to the business and to provide administration support to departments, including projects, engineering, HR and the bid team.

 

  • First point of call for the office, distributing calls and ensuring visitors are signed in and offered refreshments
  • Reception duties such as distributing and franking post, booking rooms, ordering lunches, scanning invoices
  • Placing stationery orders and maintaining stock levels
  • Overseeing the timesheet processes including logging of hours, processing authorised timesheets, adding holidays and entering worked hours from site reports
  • Logging sickness and producing monthly reports
  • To follow procedures to ensure staff are compliant with Achilles RISQS requirements
  • Fleet management - to administer the FORS bronze requirements, checking vans on return, booking vehicles, adding vehicles to congestion charge and chasing penalty fines etc.
  • Booking training courses and logging details on IMS (intranet)
  • To cover document control and other ad hoc tasks as and when required

 

Who will suit this role?

 

Working within an extremely busy team – supporting all areas of the business, you will be covering the front reception desk to meet and greet visitors as well as offering admin support to other departments. You will have fantastic organisational skills and the ability to multi-task a varied workload – friendly, relaxed working environment; they are looking for the right candidate to join their established team.

 

  • Highly organised and efficient
  • Good knowledge of Excel, Word and Outlook (e-mail, calendar etc);
  • Ability to liaise and communicate on all levels;
  • 2 year(s) experience in similar role;
  • Experience of working with or for TfL and / or Network Rail in a similar role an advantage
  • Must have a sense of humour

 

***For your information:

 

*Interested? Please send you CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),

***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee

 

Keywords; admin, customer service, customer contact, service, reception, front of house, fleet management

 

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

 

YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.