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Administrator - Part Time

Office
£20,000 - £25,000
Surrey
NW/15676
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Are you looking for a part-time position? If so, please read on ….

 

This is a fantastic opportunity to work for highly accredited privately owned business on a part-time basis.  The business specialises in the design, installation and maintenance of communications and security systems, specifically for the rail and public sectors.

 

Reporting to the Operations Manager you will be responsible for co-ordinating and managing all Document Control for the Operations department across all projects as well as carrying out general administration support for the team.

 

With a generous salary of up to £25,000 pro rata, this is a rare part-time opening to work 20 hours per week, over 5 days at their office based in Coulsdon, Surrey.

 

What will your working week be like?

 

  • Maintaining the IMS Document Control system ensuring that the current version of all controlled documents are available to relevant staff
  • Ensure that all controlled documents are available through the META data search function
  • Updating and testing the IMS and project document records
  • Checking and issuing of documents to clients via email or document management portal
  • Ensuring relevant and current documentation is available on SPIDER
  • Uploading the latest versions of project-orientated documentation as requested by project managers/engineers
  • Maintenance of customer standards
  • Control of customer property onto the customer documentation web server
  • For quality issues the Document Controller(s) reports to the Quality Manager
  • Supporting in all administrative functions across the whole office

 

Who will suit this role?

 

Working within a small team you will need to hold the following skills:

 

  • Highly organised and efficient
  • Good knowledge of Excel, Word and Outlook (e-mail, calendar etc)
  • Ability to liaise and communicate on all levels
  • 2+ years’ experience in similar role
  • Use of Document Management Portals such as Acconex or Asite would be an advantage
  • Basic knowledge of health and safety
  • Strong written and verbal communication skills
  • Be reliable and punctual
  • To work conscientiously in a high profile and demanding environment
  • Detailed training programme for IMS Document Control system will be provided

 

***For your information:

 

*Interested? Please send you CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),

***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee 

 

Keywords; admin, customer service, document control, maintenance, construction, attention to detail, methodical, manufacturing, project

 

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

 

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