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Document Controller – Part-time

Office
£25,000 - £25,000
Surrey
NW/15530
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Salary: £25,000 pro rata

Location: Coulsdon

Skills: document control, strong attention to detail, process driven, project admin, operations support, administration, highly organised

Hours: 20 hour working week, Monday to Friday – afternoons would be preferable but open to be discussed.

 

About the company

 

Working for a highly accredited privately owned business which specialises in the design, installation and maintenance of communications and security systems, specifically for the rail and public sectors

 

What will your working week be like?

 

Reporting to the Operations Manager you will be responsible for co-ordinating and managing all Document Control for the Operations department across all projects as well as carrying out general administration support for the team.

 

  • Maintaining the IMS Document Control system ensuring that the current version of all controlled documents are available to relevant staff
  • Ensure that all controlled documents are available through the META data search function
  • Updating and testing the IMS and project document records
  • Communicating by email to all relevant staff, new and revised changes to documents
  • Checking and issue of documents to clients via email or document management portal
  • Ensuring relevant and current documentation is available on SPIDER
  • Offer advice and recommendations for improving the Document Control processes
  • Uploading the latest versions of project-orientated documentation as requested by project managers/engineers
  • Maintenance of customer standards
  • Control of customer property onto the customer documentation web server
  • For quality issues the Document Controller(s) reports to the Quality Manager
  • Trained as an Intranet Super-User
  • Ad hoc administrative tasks as and when required
  • To undertake and function within reason to ensure the smooth running of the department/working on own initiative and when requested to do so

 

Who will suit this role?

 

  • Highly organised and efficient
  • Good knowledge of Excel, Word and Outlook (e-mail, calendar etc)
  • Ability to liaise and communicate on all levels
  • 2 year(s) experience in similar role
  • Use of Document Management Portals such as Acconex or Asite an advantage
  • Experience of working with or for TfL and / or Network Rail in a similar role an advantage
  • Basic knowledge of health and safety
  • Strong written and verbal communication skills
  • Be reliable and punctual
  • To work conscientiously in a high profile and demanding environment
  • Comply with the rules of the organisations Competence Management System
  • Helps to identify training needs of self and others
  • Detailed training programme for IMS Document Control system will be provided

 

***For your information:

 

*Interested? Please send you CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),

***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee

 

Keywords; admin, customer service, document control, maintenance, construction, manufacturing, project

 

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

 

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