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Facilities Administrator

An exciting opportunity for a Facilities Administrator has arisen to work for our client in their new world class building. The College’s reputation as the leading vocational College in East Surrey has been confirmed by Ofsted in the 2017 report.

In this fast-paced role you will provide an effective and efficient support service to the Head of Facilities, and the rest of the Facilities department.

This is an extremely varied role, carrying out office administration tasks such as; ensuring all operational records and compliance databases are maintained, utilising the Richmond helpdesk to track jobs, monitoring and collating Health and Safety/Compliance information escalating incidents where necessary, and making bookings for the hire of auditorium and other College spaces.

In addition to this you will also be required to support your colleagues in your department by covering the reception area at lunchtimes and providing holiday and sickness cover in both reprographics and Reception.

What will your working week be like?

• Ensure that all operational records and compliance databases are maintained and kept up to date.
• Maintain a system for tracking Contractors quotations, despatch notes and invoices and matching with purchase requisition and the inputting purchase orders.
• Organising meetings with contractors, take minutes and provide necessary feedback within facilities meetings to ensure effective team working.
• Understand and utilise the Richmond helpdesk to track jobs.
• Assist in the development of information links with other support databases across college
• Link with reception and other College departments in planning, coordinating and moving deliveries both to and from College.
• Assist other departments such as reprographics and reception when required.
• Monitor and collate Health and Safety and compliance information and notify Head of Facilities of any accidents / incidents that would require further action and/or reporting.
• Understand and recognise the changing external environment within which the College operates and to assist in the planning of any initiatives required in response to change.
• Assist with the distribution of mobile phones and maintain accurate records.
• Cover reception at lunchtimes and provide holiday and sickness cover.
• Process all bookings for the Hire of Auditorium and other College spaces.

Who will suit this role?

• An IOSH Managing Safely qualification
• Previous experience within a Facilities department is strongly desirable
• Recent experience of providing administration support, and experience of setting up administration systems/procedures
• Experience with using databases & familiarity with quality improvement systems
• Excellent knowledge of Microsoft Office packages (in particular Excel, Word & Powerpoint)
• Strong experience of working with compliance and procurement 

Salary: Circa £22,000 (negotiable)

Location: Redhill, Surrey

Hours: 8:45am – 5pm plus Benefits which include; Free parking, generous annual leave, gym membership, pension, excellent training, childcare vouchers and much more 

Please note – successful applicants must undertake a full DBS check (criminal records check) and full five-year referencing is required.

***For your information:

*Interested? Please send you CV in as a Word format only

**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship),

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Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

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